Detail of : Administrative Assistant IV Job Opening in Amarillo
Administrative Assistant IV
$13.58 hr / DOQ
Is this a Civil Service Position?
Open to All Applicants
This position is responsible for handling a large number and variety of customer-related transactions at the Court's customer service windows, such as accepting and processing fine and fee payments, implementing standards and procedures designed to increase compliance with court-ordered payment of court fees and fines; evaluates and verifies applications for extension of time for payment of fine and court costs; maintaining a system for reviewing accounts for delinquency and follow up; dismissing certain type cases per Judicial orders; review and process defendants booked into jail to be seen in arraignments; and handling customer inquiries. This position within the Municipal Court will be primarily assigned to as either a Cashier Clerk, Collections Clerk, or Warrant Clerk, but will be cross trained in the other areas.
Greets customers and answers questions concerning the customers' cases and their options; uses careful judgment to provide information that is accurate, pertinent, and allowable within established judicial and administrative policies.
Processes various types of correspondence via mail, email, night drop and faxes to and from defendants and judges.
Scans documents for department including judge's orders, pleas forms, deferred agreements, and other required documents to and from the judge.
Processed Deferred Agreement/ DSC and Cash bonds.
Insures interpreter services are available at the service window and in court.
Determines type of transaction necessary based on customer's current status or request; uses automated payment system to research, select, and post a variety of fine or fee payments.
Processes other cash-related transactions, such as mail payments, jail payouts, bond receipts, and miscellaneous payments from customers, attorneys, bail bond companies, and others.
Safeguards and balances change fund on a daily basis.
Counts cash and checks after closing and prepares cash-on-hand report to determine if balanced, over, or under starting fund amount.
Supervises the processing of all court cases referred to the court collection department.
Interviews all referred defendants. Investigates, verifies and evaluates all referrals.
Reviews requests for additional time for payment on referenced cases and take appropriate action as recommended by the court.
Assists in auditing new cases and post-processing complaints/judgments after payment or disposition at the windows.
Performs other job-related duties as assigned.
Ensures daily jail arraignment paperwork is prepared, then assists judge with arraignment docket, and processes the paperwork after jail, and notifying the jail.
Prepares and reviews citations where a defendant has failed to follow judicial orders for the judge to review for warrants to be issued.
Assisting with a variety of other clerical tasks when time allows, such as auditing and filing.
Requires a High School Diploma or its equivalent and a minimum of two years of experience as a bookkeeper, cashier, or related clerical experience. Must have experience dealing with the public. TMCEC Level 1 Court Clerk Certification preferred. Bilingual in Spanish preferred.
The City may consider all related education and/or experience in determining an applicant's minimum qualifications and starting salary.
- Requires typing skills.
Ability to learn and maintain a highly specialized level of legal and process knowledge.
Above average critical thinking skills.
Ability to concentrate on detailed and complex matters under pressure and with constant distractions and interruptions.
Ability to cope with pressures associated with heavy customer volume and a variety of people who can be difficult to work with.
Ability to use computers for data entry, word processing and accounting purposes.
Ability to operate standard office equipment including document scanner automatic date stamp, copier, calculator, and multi-line phone systems.
Ability to work overtime with little or no notice.
The is an Equal Opportunity employer and encourages applications from eligible and qualified persons regardless of race, color, religious creed, national origin, ancestry, age, gender, pregnancy, sexual orientation, gender identity, marital status, familial status, disability, genetic information or protected veteran status, in compliance with applicable federal, state and local law.
The provides reasonable accommodations to applicants with disabilities on a case by case basis. If you need a reasonable accommodation for any part of the application or hiring process, please contact the Human Resources Office at 806-378-4294.
Essential Job Functions:
Reasonable accommodation will be made to enable individuals with disabilities to perform the essential functions of this position. While performing the duties of this Job, the employee is required to exert up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. The employee is also required to finger, grasp, handle, life walk, stand, hear, crouch, reach, speak, see, and talk. Also requires the ability to make rational decisions and perform repetitive motions.
Monday through Friday, 8am to 5pm. Must be able to work overtime with little or no notice.
Posting Effective Date:
Closing Effective Date:
Open Until Filled
Optional Applicant Documents:
Resume Other Document
Required Applicant Documents:
Special Instructions to Applicants:
For further information, please refer official source from City of Amarillo on following link below. To find out where you fit in, please visit :
All application will kept strictly confidential.
Only shortlisted candidate will be proceed on the next step.
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