Detail of : Administrative Assistant, Dean of Students Office Job Openings in Nashville
This position will provide oversight and support the needs of the central Dean of Students Office. The Administrative Assistant will work closely to support student organizations, and will serve as the primary position to cover the front desk operations and provide support as needed for staff in the Central Dean of Students Office. This position will have strong customer service and communication skills, excellent organizational and critical thinking capabilities and an ability to solve problems effectively and efficiently. This is a full-time, non-exempt position, reporting to the Executive Assistant and Office Manager for the Dean of Students.
The Office of the Dean of Students serves a central role in student learning and development at Vanderbilt, advancing the University’s mission of teaching, research, and service by fostering academic and social networks through which students develop as intentional learners and global citizens. The Office of the Dean of Students creates opportunities to involve students, faculty and staff in diverse learning communities and provides a critical support structure for enriching the overall student experience. We achieve these ends through strategic alignment, both internally and in concert with other university departments. We care deeply. We educate completely. We lead with excellence. Diversity, equity, inclusion, and mental health are top priorities for the institution and by extension the offices of the Dean of Students. Our staff are committed to continued growth in knowledge, awareness, skills, and experience engaging with these priorities in a higher education environment.
Duties and Responsibilities
Student Organization Support:
Works with numerous student organizations on purchasing needs, approvals and travel requests involving airline and hotel bookings.
Manages 2 check out payment cards for Student Organizations:
Tracks advisor approval
Tracks availability and receipts
Educates the students on check out card policies
Expenses the transactions through Oracle timely
Serves as a key procurement requestor in the central office.
Uses One Card for student organization purchase requests and department requests.
Understands and complies with One Card policy and procurement policies.
Position serves as primary front desk operations, assisting with main phone line and visitors.
Other administrative support as requested.
Maintain an understanding of institutional and departmental financial policies related to areas such as travel, procurement, expense, and time reporting to ensure compliance and proper stewardship of university resources.
Demonstrate a willingness to support colleagues across the division in order to encourage the implementation or fulfillment of divisional goals and strategic priorities.
Serve on divisional committees and working groups to enrich the experience and resources available to staff across the division.
Participate in division wide events as needed (Move-In Day, Rites of Spring, Diverse ‘Dores Day, MLK Day, etc.) to support colleagues and ensure these events run smoothly.
An Associate’s degree in an appropriate area of specialization from an accredited institution of higher education is necessary.
A Bachelor’s degree in an appropriate area of specialization from an accredited institution of higher education is preferred.
At least 3 years of related experience is necessary.
Proven customer service experience is necessary.
Proven ability to prioritize and multi-task is necessary.
Excellent interpersonal skills are necessary.
Proven ability to work independently and in teams is necessary.
Experience with Microsoft office suite is necessary.
Commitment to Equity, Diversity, and Inclusion
At , we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are. We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education.
is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities and protected veterans are encouraged to apply.
Please note, all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification.
Vanderbilt is a community of talented and diverse staff & faculty!
At , our workregardless of title or roleis in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville , Tennessee, on a 330+ acre campus and arboretum dating back to 1873, Vanderbilt is proud to have been named as one of “America’s Best Large Employers” as well as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running. We welcome those who are interested in learning and growing professionally with an employer that strives to create, foster and sustain opportunities as an employer of choice through:
Working and growing together as a community of communities... we are One Vanderbilt .
Providing a work environment where every staff and faculty member can be their authentic and best self , while providing the resources and opportunities to learn and grow.
Encouraging development, collaboration, and partnership both internally and externally while fostering the value that every member of the Vanderbilt community can lead and grow regardless of title or position.
We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have a story. We want to hear it. We encourage you to apply today so that you might become a part of our story.
has made the safety of our students, faculty and staff, and our surrounding communities a top priority. As part of that commitment, the University recently announced that students, faculty, and staff, are required to be vaccinated against COVID. As a prospective and/or a new employee at Vanderbilt, you will be required to comply with the University’s vaccination protocol. Effective, August 1, 2021, proof of full vaccination or an approved accommodation will be required before the start of employment in order to work at .
Accommodations for medical and religious exemptions can be requested with the Equal, Opportunity and Access Office https://www.vanderbilt.edu/eoa/ .
Should you meet the qualifications required, please register and apply to Vanderbilt University website with link as follow :
Only qualified candidates that meet with the above requirements would be processed in this recruitment.
Only candidates that meet the above qualification will be shortlisted.
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