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PT Contact Tracer Job Openings by Dubuque Community Schools in Dubuque

Dubuque Community Schools Hiring 2021 - Dubuque Community Schools give a chance to apply PT Contact Tracer that will be placed in Dubuque.

Dubuque Community Schools Jobs 2021

Detail of : PT Contact Tracer Job Openings in Dubuque

GENERAL CHARACTERISTICS: Recruited by: Chief Human Resource Officer
Recommended for appointment by: Chief Human Resource Officer/Principal
Contract Length: Twelve Months WORKING RELATIONSHIPS: Type of Authority: Staff
Reports to: Principal and/or designee
Supervises: Staff and student financial/budget activities
Consults with: Building administrators, Forum staff, teachers, secretaries, paraprofessionals, parents, and general public BASIC FUNCTION: The Business Manager serves as comptroller of all high school accounts and assists with school budget
records. This individual records, processes and recapitulates all transactions involving school financial
receipts and expenditures which includes assisting with the managing and maintaining of district budget
requisitions and purchase orders affecting the high school programs and site based budgeting. This
individual accounts for all monies collected by staff, students, school organizations, activities and
athletics. This individual prepares written and oral periodic reports to the building principal or his/her
designee. POSITION RESPONSIBILITIES: Account ManagementActivity Fund:
Advance balances of Class Accounts at the beginning of each year.
Supervise faculty/staff on budgeting/requisitioning processes.
Receive in materials purchased thru activity funds.
Send invoices to Forum for payment.
Distribute detailed monthly reports to account advisors and non-detailed version to building principal.
Maintain yearly report reflecting all activity to accounts in Business Office. Account ManagementGeneral Fund:
Request adjustments to accounts at beginning of year to reflect ending balance from previous year.
Supervise faculty/staff on budgeting/requisitioning processes.
Receive in materials purchased by budgeted funds.
Prepare packets for department chairs to requisition the next year supplies.
Enter requisitions for next year supplies in April or May.
Maintain “fines” database and request transfers at end of year.
Distribute detailed monthly reports to department chairs and non-detailed version to building principal.
Maintain yearly report reflecting all activity to accounts in Business Office. Cash Management/Banking:
Supply cash trays for all sporting events, dances, fundraisers etc.
Deposit revenue received from staff, students, school organizations, activities and athletics. Make deposits to activity fund accounts turned in to the Business Office.
Prepare deposit of daily receipts from Student Accounts Receivable and deposit to bank daily. Invoicing:
Issue invoices for charge-backs such as Booster Club for postage used. Purchasing:
Enter requisitions for Activity Fund and General Fund purchases in I-Visions.
Check on all open purchase orders at a minimum of once a month to determine if material has been received or if there are problems with orders.
At year-end teacher check-out, speak with individual teachers re: open purchase orders. Receiving:
Check in all outside vendor shipments and distribute to departments. Record Keeping:
Keep copies of all reports and documentation sent to Forum for processing for building reference.
Perform yearly maintenance of files, retaining as per district requirements. Registration:
Enter pre-registration payments, alphabetize and retain receipt for students on registration day.
Forward any lunch pre-payments to Food & Nutrition Department.
On registration day and throughout the year, collect registration fees for books, activity passes, yearbooks, etc. and other miscellaneous fees/fines and issue receipts.
Send free/reduced lunch applications, & fee waiver forms to Food & Nutrition Department. Student Accounts Receivable:
Distribute payments in Misc. 21 account to appropriate accounts monthly.
Email/mail student fine/fee statements per district requirements after fee waiver applications are approved and entered for the year and monthly thereafter.
Issue memo to teachers at the end of each semester requesting fees owed by students and post those fees to appropriate student accounts.
Print report of all students who ordered a yearbook (before grade advance and rollover are done by IT Services). Also get reports from Senior High and the UNA file for use in yearbook distribution.
Print SAR yearly report (before grade advance and rollover are done by IT Services). Special Event Sales:
Sell Homecoming, Prom, Dance tickets.
Prepare Ticket taker reports for all tickets sold in binder. Supply Room:
Keep inventory of and order when necessaryXerox paper, letterhead, envelopes etc.
Keep inventory of and order all toner cartridges used in the building.
Maintain supply of frequently used school supplies for building staff needs.
Charge back each department for supplies received after each semester.

Should you are interested and qualified, please apply in confidence by filling online application form at :

Notes :
  • Only qualified candidates that meet with the above requirements would be processed in this recruitment.
  • Only qualified, short-listed applicants will be invited for furthers process.

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