Detail of : Scheduler/Office Assistant Job Opening in York
Scheduler/Administrative Assistant CIA Security is looking for an experienced and energetic Scheduler/Administrative Assistant to work with our fast growing and dedicated team! The ideal candidate: Demonstrates expertise and assumes a role of ownership and accountability in job responsibilities Focuses on managing each area of responsibility to ensure accuracy, efficiencies, and best practices are incorporated within the organization Assumes a leadership role within the organization in rectifying errors, addressing gaps, and continually improving the assigned functional processes with minimal management involvement Regularly reports to management with recommendations, solutions and status Maintains accuracy of business operating systems Committed to contributing to overall business growth
Qualities for Success: High level of professionalism Accuracy and attention to detail in all tasks with excellent critical thinking skills Impeccable follow-through on tasks Energetic & motivated, striving for optimal results Process driven with exceptional organizational skills Proactive and assertive in project implementation and enforcing procedures Cool and calm under pressure with ability to multi-task effectively and efficiently Comfortable in a manufacturing, small office environment Exercise sound judgment and solid decision making skills
Professional Requirements: Minimum 3 years of office administration responsibilities Strong communication skills and ability to interact professionally with clients and co-workers Minimum of 3 years of scheduling experience Proficient with Microsoft Office (Word, Excel, PowerPoint, Outlook)
Responsibilities: Scheduling Prepare and track daily schedules for service and installation technicians. Keep informed of daily meetings, tasks and prepare supporting material/paperwork with attention to detail and accuracy. Enter jobs for invoicing and scheduling, and coordinate with salespeople.Executive Support Provide administrative support to company principals. All office/administration activities (mail, phone, greeting visitors, COI & insurance requirements, etc). Maintain office equipment & supplies. Maintain an orderly and accurate filing system. Provide process support to the organization. Lead special projects as requested. Maintain all licensing and permitting for company.Purchasing Create POs for all purchases. Communicate with vendors to place orders for material, track material for status and on-time delivery. Check-in all incoming products. Reconcile invoices to PO and monitor /resolve discrepanciesJob Type: Full-timePay: $35,000.00 - $45,000.00 per yearBenefits:Dental insurance Health insurance Paid time off Vision insurance
Schedule:8 hour shift Monday to Friday
Work Location:One location
Financial Duties:Billing Purchasing
This Job Is Ideal for Someone Who Is:Dependable -- more reliable than spontaneous Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction High stress tolerance -- thrives in a high-pressure environment
Benefit Conditions:Waiting period may apply Only full-time employees eligible
If you strong confindence you meet the requirement above, please register and sign in to CIA e-recruitment website with link as follow :
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Only candidates that meet the above qualification will be shortlisted.
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