Job Detail

Executive Assistant At Family Office Job Openings by Louer in San Francisco

Louer Careers 2020 - Louer present an opportunity to apply Executive Assistant at Family Office that will be placed in San Francisco.

Louer Job Vacancies 2020

Detail of : Executive Assistant at Family Office Job Opening in San Francisco

Family Office located in the Presidio of San Francisco is seeking a dynamic, polished, organized, educated and experienced Full-Time Executive Assistant. This fast paced, high touch, visible position will be responsible for managing a unique blend of personal and executive assistant responsibilities. This position requires a passion for operating in a support and service oriented role, along with a commitment to high quality work and impeccable responsiveness. Schedule is on Monday - Friday at 8:00/9:00am - 5:00/6:00pm. Flexibility and responsiveness are extremely important for this role. Occasional domestic travel is required for the position. Candidates must be comfortable reporting to office daily, but also working at residences when necessary. This is a newly created position with a growing family office. Local candidates are most desirable, but family would consider relocation for the right candidate. Start date is ASAP, but highly flexible for the right candidate.RESPONSIBILITIES: Manage heavy and ever-changing calendars including appointments, meetings and calls

Maintain contact and address lists for Principals of the firm

Plan domestic and international travel including the arrangement of private flights, hotels, car services, etc.

Field calls, answer emails and create correspondence while proactively prioritizing with minimal direction

Prepare reports, agendas, memos and recaps for key meetings

Maintain and track expenses for multiple entities working alongside office Controller and Accountant

Gift purchasing, and management of all cards and correspondence to colleagues, clients and key contacts

Manage all day to day administration of office

Work on special projects and plan special events such as off-sites, dinners, board meetings, client meetings and other key events

Manage highly confidential and sensitive information with the utmost discretion

QUALIFICATIONS: Ability to travel domestically whenever necessary (minimal amount of travel required)

Highly organized, detail oriented, proactive, excellent time management, efficient and service focused

Attentive to Principals' preferences and style (intuitive to their needs)

Observant to the needs of Principals to anticipate their needs (e.g., scheduling appointments at desired time, planning travel, etc.).

Ability to maintain discretion (confidentiality agreement is required)

Ability to be discreet with respect for Principals' privacy

Professional presentation of self and great personality

Ability to develop and maintain solid working relationships with professional and personal contacts

Ability to work collaboratively with family office and domestic staff (office environment and remotely at locations of residences)

Ability to easily take direction

Strong ability to communicate efficiently and effectively with Principals, family office staff, domestic employees, contractors and vendors, family, friends, etc.

Strong technology skills and highly proficient with Macintosh, PC, Family Office software and Microsoft Office software including Word, PowerPoint, Excel and Outlook

Ability to handle varied and multiple administrative assignments with excellent judgment, precision and diplomacy

Flexibility and willingness to work odd hours when necessary

Exceptional writing and editing skills

Deadline oriented with the ability to handle multiple priorities

A high level of respect and discretion for confidential information

Positive attitude and ability to handle responsibilities with ease and calm demeanor

REQUIREMENTS: Bachelor's degree

5-10+ years of executive assistant experience working in family office

Seeking longevity (e.g., 2-5+ year commitment)

Ability to complete extensive background checks, motor vehicle checks, drug tests and psychological evaluation

COMPENSATION: $100K+ gross salary (based on experience and qualifications)

Health insurance coverage (including dental)

Paid vacation days and holidays

Discretionary annual bonus and raise (performance evaluation required)

Please read the job description carefully and kindly apply with your cover letter, resume, references (email address and phone number) and letter(s) of recommendation if you feel that you meet all of the requirements. We look forward to hearing from you! Job Type: Full-timePay: $100,000.00 - $130,000.00 per yearBenefits:Dental insurance
Health insurance
Paid time off

Schedule:Monday to Friday

Supplemental Pay:Bonus pay

Experience:full-time executive assistant: 5 years (Required)

Education:Bachelor's (Required)

Language:English (Required)

Work authorization:United States (Required)

Typical start time:9AM

Typical end

Should you meet the qualifications required, please register and apply to Louer website with link as follow :

Notes :
  • Only qualified candidates that meet with the above requirements would be processed in this recruitment.
  • Only short listed candidates will be notified.

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