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Administrative Assistant Job Openings by City of Galt, CA in Galt

City of Galt, CA Recruitment 2021 - City of Galt, CA call the candidates to fill Administrative Assistant that will be placed in Galt.

City of Galt, CA Recruitment 2021

Detail of : Administrative Assistant Job Openings in Galt

Description ABOUT GALT Incorporated in 1946, Galt is a growing community with approximately 25,000 residents located approximately 20 miles south of Sacramento along Highway 99. The City is led by five elected council members, the Mayor being appointed.
Galt offers affordable housing with a small town atmosphere, perfect for raising young families as well as a great opportunity for new businesses. The City is known for its annual Independence Day Celebration with fireworks and the Winter Bird Festival. We also offer the Galt Market, an open air market held every Tuesday and Wednesday offering great deals on fresh fruits and vegetables, clothing, home furnishings and much more.
Sports and Recreation are key to Galt's quality of life. Enhanced by its mild seasonal climate and numerous parks, Galt features a variety of activities for youth and adults such as t-ball, baseball, football, soccer, swimming and swim lessons, karate, exercise classes and many more choices to meet the needs of the community.
The City of Galt is located in the heart of the Delta Recreation Area in Northern, California. Thirty minutes away are the Sierra Foothills and the Sacramento Delta. Reno, Lake Tahoe, San Francisco and the CA coast are all within a two hour drive making Galt a recreational haven for boat lovers and outdoorsmen alike. ABOUT THE POSITION Under general supervision, performs a variety of administrative, secretarial, and office support duties requiring thorough knowledge of the department, its procedures, and operational details; provides administrative support to management and departmental staff; composes and prepares correspondence using judgment in content and style; performs skilled word processing, spreadsheet development, and data entry; provides information to the public and staff; provides assistance for a wide variety of assignments related to administration of budgets, contracts, research projects, and department programs; and performs related work as required. SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from assigned supervisory, managerial staff and/or a Department head. May exercise technical and functional direction to lower-level staff. CLASS CHARACTERISTICS
This is the journey-level classification that is fully competent to perform a variety of administrative duties. Incumbents at this level are capable of performing complex administrative and office support duties, including taking and transcribing meeting minutes and assisting in department- related projects and programs. Employees at this level are required to be fully trained in all procedures related to the assigned area(s) of responsibility, working with a high degree of independent judgment, tact, and initiative. This class is distinguished from the Office Assistant in that the latter provides a more limited spectrum of office support work. This class is further distinguished from the Accounting Assistant in that the latter performs a wide variety of recordkeeping, reconciliation, and account support activities. Example of Duties Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Provides administrative support to managers and departmental staff by assisting with duties of a complex nature; acts as a liaison between management and other staff or the public.
Organizes and carries out administrative assignments; researches, compiles, and organizes information and data from various sources on a variety of specialized topics related to programs in assigned area; checks and tabulates standard mathematical or statistical data; prepares and assembles reports, manuals, articles, announcements, and other informational material.
Composes, types, edits, and proofreads a variety of complex documents, including forms, memos, administrative, statistical, financial, and staff reports, and correspondence for department staff from rough draft, handwritten copy, verbal instructions, or from other material using a computer; inputs and retrieves data and text using a computer terminal; checks draft documents for punctuation, spelling, and grammar; makes or suggests corrections.
Prepares and processes reports, forms, and records, such as online registrations, facility rentals, payroll, requests for payments, purchase orders, invoices, requests for proposals, bid packages, contracts and agreements, drafts of notices, resolutions, determination, and mailing lists.
Screens calls, visitors, and incoming mail; receives and responds to calls received; provides information to the public, including contractors and vendors, by phone or in person to ensure contract compliance and an understanding of department and City policies and procedures; listens to questions and interprets and applies regulations, policies, procedures, systems, rules, and precedents according to existing guidelines; responds to citizen and staff inquiries and complaints; refers citizens to the appropriate department source; coordinates or resolves problems of a moderate nature when appropriate.
Schedules and/or coordinates meetings, seminars, conferences, events, and training sessions for department staff; maintains calendars and makes meeting arrangements such as set up and preparation of material; acts as meeting and/or committee secretary including preparing agendas and informational packets, and taking and transcribing minutes for assigned boards and commissions.
Assists with or administers assigned department projects and/or programs including budget input coordination as assigned by management staff; provides assistance to department staff in various research and department-related projects.
Develops and implements file, index, tracking, and recordkeeping systems; researches records within areas of assigned responsibility to prepare reports and provides follow-up information to customer and staff inquiries.
Verifies and reviews forms and reports for completeness and conformance with established regulations and procedures; applies departmental and program policies and procedures in determining completeness of applications, records, and files.
Monitors and orders office and other related supplies; prepares, processes, and tracks purchase requisitions for services and materials; receives vendor invoices; prepares request for payment for approval.
Acts as a department representative within community groups to relay or obtain relevant information regarding departmental activities; updates website with departmental news and activities.
Coordinates and integrates department services and activities with other City departments and outside agencies.
Operates a variety of standard office equipment, including job-related computer hardware and software applications, copiers, postage meters, facsimile machines, and multi-line telephones; may operate other department-specific equipment.
Maintains department administrative and reference files, including confidential files in a secure location.
Performs other duties as assigned.

Typical Qualifications Knowledge of: Organization and function of public agencies, including the role of an elected City Council and appointed boards and commissions.
Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
Business letter writing and standard formats for reports and correspondence.
Principles and practices of data collection and report preparation.
Business mathematics and basic statistical techniques.
Recordkeeping principles and procedures.
Computer applications related to the work, including data entry, data tracking, word processing, and basic spreadsheet applications.
English usage, grammar, spelling, vocabulary, and punctuation.
Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
Modern office practices, methods, and computer equipment and applications related to the work including word processing, web design, database, and spreadsheet applications.
Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.

Ability to:
Perform responsible administrative and secretarial support work with accuracy, speed, and general supervision.
Provide varied and responsible secretarial and office administrative work requiring the use of tact and discretion.
Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
Interpret, apply, and explain administrative and departmental policies and procedures.
Respond to and effectively prioritize multiple phone calls and other requests for service.
Compose correspondence and reports independently or from brief instructions.
Make accurate mathematical, financial, and statistical computations.
Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work.
Establish and maintain a variety of filing, recordkeeping, and tracking systems.
Organize own work, set priorities, and meet critical time deadlines.
Use English effectively to communicate in person, over the telephone, and in writing.
Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Operate modern office equipment including computer equipment and specialized software application programs.
Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Supplemental Information Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to graduation from high school and three (3) years of increasingly responsible clerical or administrative experience or administrative experience. Licenses and Certifications: May require the possession of a valid Class C California driver's license and have a satisfactory driving record.

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various City and meeting sites; vision to read printed material and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds. ENVIRONMENTAL ELEMENTS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. WORKING CONDITIONS
Must be able to pass a pre-employment physical and background investigation, including fingerprinting. At the option of the City, persons hired into this class may be required to either possess at entry or obtain within specified time limits, designated licenses, certificates, or specialized education and training relevant to the area of assignment. Additional requirements may include, but are not limited to, a Notary Public certification. SELECTION PROCESS Please note, the City of Galt's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the applicant inbox.
1. Application: (Pass/Fail) – All applicants must complete and submit an online City of Galt employment application by the final filing deadline; Employment applications must be submitted online; paper applications will not be accepted.
Employment applications will be considered incomplete and will be disqualified: If applicants do not list current and past job-related experience in the duties area of the "Work Experience" section.
If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section.

Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position.
Supplemental documents such as resume, cover letter, and proof of education are recommended at the time of application submission. Documents should be submitted to the City of Galt as attachment(s) via online with the employment application.
Proof of Education: Proof of education such as college transcripts and degrees, licenses and certifications must be submitted by the final filing deadline to the City of Galt as an attachment(s) to the online application, Unofficial transcripts or copy of a diploma are acceptable. An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. This evaluation must be submitted before you will be considered for any positions.

2. Supplemental Questionnaire: (Pass/Fail) – In addition to the City of Galt employment application, all applicants must complete and submit online responses to the supplemental questionnaire by the final filing deadline; Responses to the supplemental questionnaire must be submitted online; paper questionnaire will not be accepted.
Incomplete supplemental questionnaire will not pass the review process; omitted information cannot be considered or assumed.
A resume will not substitute for the information required in the supplemental questionnaire.

3. Screening Committee: (Pass/Fail) – Human Resources will evaluate employment applications for the minimum qualifications stated on the job announcement. 4. Oral Examination: The oral exam interview will consist of job-related questions. The Oral Interview is administered by the City of Galt with the assistance of an External panel. 5. Eligible List: Candidates who pass the oral exam will be placed in the candidate pool for one (1) year. You are not required to re-apply for this position if you have successfully passed the oral exam and your name is in the current candidate pool.
6. Background Process: If considered for appointment, candidates must pass a background investigation, which includes a criminal history check, and fingerprinting.
The City is on a 9/80 work schedule. The City is closed to the public on Fridays.
MEDICAL The City of Galt participates in the CalPERS Health Program. Employees have a wide variety of choices of HMOs and PPOs. Employees of this group receive a set dollar amount for benefits(cafeteria plan) in accordance with the Galt Personnel Manual.2019 City Contribution Amount per Month
Employee Only $590.38
Employee + One $1,180.76
EE + Family $1,535.00
CASH IN-LIEU OF GROUP INSURANCE Employees who choose to waive coverage under the City's medical insurance program shall be compensated $200 per month for waiving employee only coverage, $350 per month for waiving employee plus one and $500 per month for waiving employee plus family coverage.
DENTAL City pays the total cost of the premium for employee and dependents. VISION PLAN City pays the total cost of the premium for employee and dependents. LIFE INSURANCE City pays the total cost of premiums for $50,000 coverage.LONG-TERM DISABILITY (LTD) City pays total cost of premium. Maximum monthly benefit $7,500.EMPLOYEE ASSISTANCE PROGRAM Employee Assistance Program (EAP) is administered by Guidance Resources. Confidential, employer-paid benefit program designed to assist employees in solving personal problems and managing everyday issues. Available to employees and immediate family.FLEXIBLE SPENDING ACCOUNT
Covers IRS approved medical and/or approved dependent care expenses to be paid on a pre-tax basis. Medical spending up to $2,650 annually
Dependent care up to $5,000 annually

TUITION REIMBURSEMENT Up to $1,000 per fiscal year for approved reimbursements.RETIREMENT SYSTEM (CalPERS) Classic CalPERS full time employees are covered under the 2 % @ 55 PERS retirement program. The City pays 100% of the employer contribution for this program. Employees contribute 7% towards the employee contribution for this program.
PEPRA CalPERS full time employees (hired after 1/1/13) are covered under the 2% @ 62 retirement program. The employee and the City share in the normal cost. The current employee contribution is 6.25%.The employee and City both contribute to Social Security/Medicare.VACATION LEAVEYrs of Service Hrs/mo Hrs/yr Max Accumulation
Less than 4 years 6.6666 80 120
After 4 years 10.0000 120 180
After 10 years 13.3333 160 240
After 15 years 16.6666 200 300
After 22 years 18.3333 220 300SICK LEAVE Employees accumulate eight (8) hours per month.LONGEVITY Regular full time employees, who have been employed by the City for 15 years, shall be paid 5% above their regular base pay.Regular full time employees, who have been employed by the City for 20 years, shall be paid 7.5% above their regular base pay. This summary is subject to change without notice, and does not constitute either an expressed or an implied contract.If conflicts between this summary and basic policy statements occur, the basic policy will prevail.

Should you are interested and qualified, please apply in confidence by filling online application form at :

Notes :
  • All applications are appreciated and will be treated confidentially.
  • Only shortlisted candidate will be proceed on the next step.

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