Detail of : Medical Department Coordinator Job Openings in Boca Raton
Come join MDVIP, working in our Medical Initiatives teams as a Department Coordinator, supporting both our Quality and Electronic Health Records (EHR) teams. Based in Boca Raton, FL, MDVIP has been recognized as a Great Place to Work® employer for three consecutive years and recently named by Fortune and Great Place to Work® as one of the 2021 Best Workplaces in Healthcare & Biopharma™. This role supports both corporate and field-based teams and is performed from the corporate office.
In this administrative support role you will coordinate activities for both teams within the Medical Department. Key responsibilities include processing purchase orders and invoices while maintaining accurate financial records, coordinating software and hardware quotes, purchasing, and delivery of EHR hardware, and supporting various quality initiatives.
Assists with monitoring department budget by processing and tracking purchase orders and invoices and providing monthly department budget reports. Performs reconciliations monthly and tracks outstanding vendor credits.
Logs and tracks EHR services in Salesforce (CRM) and internal spreadsheets.
Schedules and plans group training events by researching and selecting venue, arranging for F&B, and managing payments.
Creates, updates, maintains, and distributes a variety of documents and forms used by the teams. Proficiency in Microsoft office Outlook, Word, and Excel, as well as Adobe Acrobat. Schedules meetings and maintains Outlook distribution lists.
Conducts research of prospective business partners/vendors to support medical innovation projects.
Supports incident resolution process and coordinates administrative activities for the credentialing process, including legal and background research.
Coordinates the purchase of hardware and software for the department and affiliates, ensuring current pricing for EHR compatible equipment and latest software. Coordinates warranty fulfillments, repairs and returns.
This job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.
Education / Experience / Knowledge:
Associate degree (A.A.) or equivalent from two-year college and at least two years related business experience or equivalent combination of education and experience where two years related experience equals one year of schooling. Preferable disciplines include Healthcare Administration, or Accounting/ Business Administration. Required skills:
Prior experience managing invoices, purchase orders, and budget reconciliations required.
Advanced proficiency with Microsoft Office Outlook and Excel. Intermediate skills in Word and Adobe needed.
Basic IT skills and experience ordering computer hardware.
Prior event coordination experience, inclusive of invitations, venue selection, food & beverage and A/V requirements.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Prolonged periods of sitting at a desk and using hands/fingers for working on a computer.
Specific vision abilities include close vision and the ability to adjust focus from near to far.
Must talk and/or hear for significant periods of each day.
Must be able to lift and/or move up to 15 pounds periodically.
Corporate based role: As a corporate based role in Boca Raton, FL, employees are expected to work from the corporate office. At no time may work be performed, or computer systems accessed, from outside of the U.S.
For more detail information, please refer official source from MDVIP LLC on following link below :
Only qualified candidates that meet with the above requirements would be processed in this recruitment.
Only short-listed candidates will be contacted.
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