Executive Assistant Job Openings by PG&E Corporation in San Francisco
17 days ago
PG&E Corporation Careers 2021 - PG&E Corporation present an opportunity to apply Executive Assistant that will be placed in San Francisco.
PG&E Corporation Recruitment 2021
Detail of : Executive Assistant Job Openings in San Francisco
Requisition ID # 95082
Job Category : Administrative / Clerical
Job Level : Individual Contributor
Business Unit: Shared Services
The Shared Services organization is a team of professionals dedicated to providing integrated, company-wide environmental leadership, project support and compliance management services, as well as promoting environmental stewardship of PG&E’s properties and associated natural resources. The team includes Aviation Services, Corporate Real Estate, Environmental Management and Permitting, Land Management, Environmental Remediation, Shared Services Business Operations, and Transportation Services
Provide administrative support to the Vice President of Shared Services and one Director.
Responsibilities typically include many or all of the following:
Calendaring, Scheduling & Meeting Logistics: Manage & prioritize calendar. Arrange ongoing/recurring as well as ad hoc meetings & conference calls. Schedule conference rooms, set up audio visual or on-line meeting tools and events. Coordinate & ensure meeting logistics are in place. Reschedule appointments. May greet and escort parties to scheduled meetings.
Written & Oral Correspondence: Compose, proofread, edit & format written correspondence, agendas, and documents for signature. Assist with phones, phone screening, oral contacts & communications, take phone messages. Utilize polished professionalism and communication skills while serving as liaison on behalf of the leader or department. (Note: The balance of internal vs. external contacts, as well as the type of contact will vary by leader supported). May monitor, sort and prioritize emails for the leader, and use discretion and business judgment to respond directly or to forward to team members for response.
Refer / Delegate / Track Questions, Actions & Issues: Refer or delegate business issues or questions to others for resolution on behalf of leader or team. Follow up to ensure issue or question status & resolution. Track action items using a follow-up system, tool or process, communicate and report on status.
Documentation, Records Management & Filing: Prepare or assist in preparing documents, reports, presentations, meeting materials, documents for signature. Prepare copies, arrange materials. May assist or coordinate maintaining information on intranet site. Maintain a records management system, including efficient filing system, document storage.
Coordinate Travel & Events: Handle all travel related aspects for individuals and groups. Arranging conference facilities, catering. Managing logistics for travel, group and events arrangements. Create detailed itineraries. Audit/monitor for adherence to corporate travel guidelines.
Office Supplies & Equipment Ordering: Order & maintain an inventory of items required. Order new equipment or schedule, service / maintenance. Order supplies.
Prepare Invoices, Purchase Orders, Expense Reports, Budgets: Assist with processing of invoices, purchase orders/requisitions & expense reports. Manage commercial card usage and reconciliation of statements. May monitor department budgets, costs. May monitor adherence to expense report policy. May include credit card administration. May maintain subscriptions, memberships. May process check & wire transfer requests. May prepare and distribute invoices, request payment.
HR, Safety, Compliance Training, Building & Asset Related Tasks: Handle HR related administrative tasks including time reporting, pay planning, performance improvement plans, performance management, organization change requests, pay change requests, rewards and recognition forms, organization chart updates, emergency lists. Order LAN ID and assets for new hires. Monitor & track staff participation in required training, reading or action including safety and compliance. Complete building services requests. May coordinate office space planning. Handle all aspects of new employee onboarding.
Create Presentations: Create, assemble, modify, proofread presentations, spreadsheets, reports
Create Reports & Track Metrics: Manage data, metrics tracking and reporting, report creation and execution.
Backup Other Administrative Assistants: Backup and support to other Executive Assistants as required.
NOTE: Other responsibilities may be assigned in addition to those listed above based on the needs of the Leader and the organization.
High School Diploma
5 or more years of administrative support experience required, including 2 or more years of experience supporting Sr. Director level preferred.
Bachelors or Associates degree preferred
Communication & interpersonal skills, portraying a high degree of professionalism
Organization and planning skills
Attention to detail
Ability to manage multiple tasks efficiently, prioritize work and manage time to meet deadlines
Flexible and open to change
If you feel that you can meet the qualification and up to the challenge, please send directly through :
All applications will be treated confidentially.
Only shortlisted candidate will be proceed on the next step.
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