Executive Assistant Job Openings by Carpe Data in Santa Barbara
7 days ago
Carpe Data Jobs 2021 - Carpe Data is looking for a new official to apply Executive Assistant that will be placed in Santa Barbara.
Carpe Data Jobs 2021
Detail of : Executive Assistant Job Openings in Santa Barbara
We are a dedicated group of data and industry experts that has our sights set on supporting transformation in the insurance industry. harnesses the power of emerging and alternative data for insurance carriers around the globe. Through access to continuous monitoring and predictive scoring, insurers gain deeper insight into risks in real-time which can significantly enhance many aspects of the insurance life cycle including underwriting, claims, and book assessment.
is located in the heart of downtown Santa Barbara. All employees are currently working from home due to the COVID-19 pandemic with plans to continue to do so until July 6, 2021. This role will be recruited virtually and this position will start remote until our office reopens safely. Candidates must be located in Santa Barbara or willing to relocate to Santa Barbara once our office reopens. What you Will Do
As the Executive Assistant, you will primarily be providing administrative support to the Executive team. The Executive team will rely on you for a variety of administrative responsibilities including making travel arrangements, receptionist duties, management of Executive calendars, implementing policies, processing documents, and being a key support role. This position will also be a key role in facilitating events, ensuring positive first impressions with guests, and supporting the vibrant company culture of .
Greet visitors and direct them to the appropriate offices
Provide general support to visitors and ensure they sign in for security
Provide a friendly and professional experience for all visitors and staff
Answer phone calls and email messages promptly and notify staff members of important information
Organize and schedule meetings and appointments as assigned by the Executive Team
Make travel arrangements for the Executive Team, including booking flights, cars, hotel and restaurant reservations
Complete errands for Executives
Assist administrators and executives with duties on an as-needed basis
Copy, digitize, and file office documents
Maintain a positive attitude and willingness to be a team player
Maintain office supplies by checking inventory and order items
Provide general administrative support to ensure efficient operation of office
Support team by performing tasks related to organization and strong communication
Partner with HR to maintain office policies as necessary
Design and implement office policies and procedures
Actively participate in the planning and execution of company events
Organize and facilitate team lunch schedule and monthly birthday celebrations
Skills and Experience for Success in This Role
Proficiency with Microsoft Office Suite and Google Suite (Gmail, Google Docs, Google Sheets)
Ability to create schedules without overbooking personnel
Comfortable communicating over the phone, instant messenger, and email
Strong attention to detail and the ability to balance and prioritize task requests from multiple administrators
Strong relationship building skills and the ability to confidently and comfortable interact with all levels of the organization
High tolerance for ambiguity
High degree of emotional intelligence
We are proud of our commitment to employee development-encouraging opportunities for growth across the organization. We have a strong focus on a collaborative company culture emphasizing teamwork and open communication. We actively strive to create a work environment, fostered by all employees, that provides equal and equitable access to opportunities, develops our people to acquire new skills and/or achieve personal and professional goals, and leverages all perspectives so that everyone feels welcome and valued and can contribute fully to our organization’s success. We embrace our inclusive work environment and welcome members of all backgrounds and perspectives to show up as their authentic selves. We Offer:
Competitive salary based on experience
100% employer covered health and dental insurance
401k with company matching
Open vacation policy
Full-time permanent positions are eligible for the Bonus Plan. The bonus is based on a combination of individual and company goals.
Flexible working hours
Virtual company culture events such as yoga, Lunch & Learns, Social Justice Book Club, and Annual Hackathon
Office perks including a stocked snack kitchen including fresh fruit, nitro coffee and drinks on tap, standing desks, and dog friendly
If your qualification is matched with the requirement above, please submit your online application directly through Carpe Data system at :
All applications are appreciated and will be treated confidentially.
Only qualified, short-listed applicants will be invited for furthers process.
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