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Adoption Process Coordinator Job Openings by EVOLVE Adoption & Family Services in Stillwater

EVOLVE Adoption & Family Services Jobs 2021 - EVOLVE Adoption & Family Services give a chance to fill Adoption Process Coordinator that will be placed in Stillwater.

EVOLVE Adoption & Family Services Recruitment 2021

Detail of : Adoption Process Coordinator Job Openings in Stillwater

EVOLVE Family Services Adoption Process Coordinator Status: Part Time (32 hours), Hourly, Non-Exempt Reports to: Adoption and Pregnancy Services Programs Manager/Director Key Relationships: Adoption Program Manager and Director, Adoption Team, Process Coordinators, Salary: $16.85-$18.50/hour + Benefits WHO WE ARE + WHAT WE DO EVOLVE Family Services is a 501(c) (3) nonprofit whose core vision is a world where everyone has nurturing, permanent, and supportive familial relationships. We accomplish this by providing a full breadth of inclusive ethical programing in adoption, foster care, pregnancy support, youth services, therapeutic support, and education. Our programs are supported through individual and corporate gifts, grants, earned revenue, contracted services, and special events. With 30 highly dedicated, experienced staff, EVOLVE serves all of Minnesota and western Wisconsin through a child-focused lens. In many of our programs, EVOLVE works within and alongside the child welfare system. Our agency recognizes the disparities caused by structural oppression and systemic inequities and works to address and combat these. EVOLVE expects each individual employed at EVOLVE to be actively engaged in antiracist, anti-oppressive practices. We practice intercultural communication while holding each individual accountable to continued growth, knowing that these skill developments exist on a continuum and is without end. Please see our EVOLVE’s standards of antiracism and anti-oppression here. At EVOLVE, we believe in the power of family and work to strengthen connections and relationships in all of the child-focused services we provide. EVOLVE works to support and preserve families using a culturally responsive, collaborative, and transparent approach. We understand that each situation is unique, personal, and significant, and we treat it as such. We welcome and are committed to serving all individuals and families, regardless of race, religion, age, economic status, sexual orientation, gender identity, gender expression, or marital status. Our staff is dedicated to helping families throughout their process, supporting them in their transitions, and giving them tools to thrive as a family. EVOLVE Family Services is currently serving families digitally, as able due to the COVID-19 pandemic. While most positions at EVOLVE are currently functioning remotely, this position is held within our office due to the nature of the position. EVOLVE maintains health and safety guidelines for those in the office to ensure health and safety during the pandemic. The rest of our staff will continue to work remotely until safety able to resume services in-person and within our offices again. Read more about the services we offer, our team and clients at PRIMARY RESPONSIBILITIES + EXPECTATIONS The Adoption and Pregnancy Services Process Coordinator position is designed to be a detail-oriented and strongly organized position – working closely with our Adoption Social Workers to provide excellent customer service, administrative and file-related support to clients of EVOLVE’s adoption and pregnancy services programs. Position responsibilities include: Process adoption and pregnancy services applications
Create, organize, and maintain client files
Coordinate with social workers and clients to provide ongoing support and tracking for adoptive family and pregnancy services client files to ensure compliance and completeness
Answer agency phones and provide strong customer service
Respond to inquires via phone and email, explaining program options and services to prospective clients
Facilitate group and individual informational meetings to prospective adoptive parents
Monitor general email box
Client data entry into agency’s database system and monitor dates for compliance.
Coordinate and communicate to ensure appropriate background checks are completed for MN and WI families.
Coordinate communication and registration on agency training for families served
Assist in facilitating adoption-related education sessions for clients, as well as community outreach/in-services related to pregnancy services
Review families’ home studies for accuracy of information and grammatical edits
Monitor billing/fees for adoptive families
Collaborate with the adoption team on consultation and program meetings

All-Agency Expectations: Participate in staff meetings, sessions related to agency’s commitment to anti-racist work and workplace culture, training, consultation meetings, and workshops.
Complete work in a timely manner.
Communicate effectively around individualized need.
Utilize supervision for case updates, case consultation, challenges, needed support, and accountability around agency expectations.
Maintain continuing education requirements, as well as ethical and professional standards as required by agency and any applicable licensing board.
Contribute to the agency’s overall well-being and effectiveness by fully communicating needs, ideas, and concerns directly to manager.
Engage as a fully participating team member in day-to-day tasks, special projects and other duties as assigned.
Complete and engage in individualized developmental plan for ongoing diversity, equity, and inclusion growth.
Participate in committee work either in individual programs or larger agency committees.

Education and Experience: Bachelor’s degree or vocational training, Related experience may subsitiute for degree or training. or Master’s degree in Social Work and hold current social work licensure at the level appropriate to their degree and experience (LSW, CSW, LGSW, APSW, etc.). This job is for you if you are (a)… Committed to Social Justice
Committed to practicing with an anti-racism and anti-oppressive lens

As well as… Strong verbal and written communication skills
Strong customer service
Experienced in administrative support
Maintain organized tracking system including filing and database tracking
Ability to use technology including email, fax, printing, client database, and completion of forms.
Ability to work with peers and clients cross-culturally.
Ability to meet established deadlines
Facilitation of informational meetings and discussion forum agency education

LOGISTICS We have two office locations; a large office suite in West St. Paul located off of Robert St. and Thompson Ave. and a building in Oak Park Heights off of highway 36 just outside of Stillwater. This position offices out of the Oak Park Heights location. Typical business hours for this position are Monday-Thurs, 8:00-4:30, with occasional evenings or weekends to meet the needs of clients, though there is flexibility to configure hours differently. Our agency allows flexibility around adjusting work schedules for individualized needs, outside of required staff meetings. RACIAL IDENTITY + OUR WORKPLACE For full transparency of racial identities within our workplace at EVOLVE, racial identities within our workplace are listed below. Our current EVOLVE team is comprised of 28 team members. Black – 5 Latinx – 3 Native American – 2 AAPI – 2 White – 16 TO APPLY Fill out this application and send it to In addition to our application, please also submit a cover letter that includes a social justice statement within and a resume. This position is open until filled. Compensation and Benefits $16.85-18.50/hour, 32 hours; paid biweekly. Benefits include health care (family coverage available), dental + vision coverage, 20 days of PTO in the first year, increasing annually up to 240 hours after 10 years of service, (prorated for part time positions), 13 paid holidays, 16 hours paid community engagement time for volunteering, service, activism, etc. (prorated for part time positions), flexible work schedule, Flexible Spending Account (FSA) and Health Savings Account (HSA) options, $50,000 Life insurance benefit, Short term and long-term disability insurance, $1,500 adoption benefit, Parental, Jury, Voting, Military, and Bereavement Leave, and Investment options. EVOLVE Family Services is an Equal Opportunity Employer. It is the policy of the agency, in recognition of the essential rights of all children and individuals, to provide agency services and employ staff without regard to race, creed, color, sex, sexual orientation, gender identity, gender expression, union, or political affiliation, religion, national origin, citizenship status, age, marital status, disability, or reliance on public assistance except where a bonafide qualification exists. People of color and individuals of diverse backgrounds are strongly encouraged to apply.

If you match the profile and are interested in this exiting career opportunity, please apply in confidence by filling online application form at :

Notes :
  • All application will kept strictly confidential.
  • Only short-listed candidates will receive responses.

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