Red Rocks Community College Vacancies 2021 - Red Rocks Community College present a chance to apply Accounts Receivable Coordinator that will be placed in Lakewood.
Position Title Accounts Receivable Coordinator
Position Number 400310
Campus Location Lakewood, Colorado
Primary Physical Work 13300 West Sixth Avenue
Address Lakewood Colorado 80228
Starting Pay Rate Starting Salary is not negotiable
Anticipated Start Date Summer 2021
FLSA Status Exempt, this position is not eligible for overtime.
Closing Date Sunday June 20, 2021 by 11:59 p.m.
Job Type Full Time
Benefits RRCC offers a range of benefit choices (Medical,
Dental, Vision, FSA, Life Insurance, Supplemental
Retirement Plans, PERA, Disability Benefits, and
more). For additional information, please click here.
Retirement The Colorado Public Employees’ Retirement
Association (PERA) provides retirement and other
benefits to employees of the State of Colorado.
Time Off Leave Accruals (Leave prorated for appointments
Annual/Personal Days: 22.5 (180 hours)
Sick Days: 15 (120 hours)
(Over 12 months, based on full time appointment accruals)
Administrative Leave for Academic and
Volunteer Activities: (18 hours per fiscal year)
Holidays Observed: 10
Four Holidays are observed on an alternate
schedule (Columbus Day, Veteran’s Day, Martin
Luther King Jr. Day, and President’s Day). RRCC
observes these holidays between Christmas Day
and New Year’s Day, resulting in campus being
closed from Christmas Day through New Year’s
Day, with eligible employees on Holiday Leave
Online Application Click Here to Begin Your Application
seeks applications for a full time Accounts Receivable
Coordinator to join our administrative services team.
exemplifies extraordinary. We are dedicated to our
Vision and Mission, which promote student achievement, staff empowerment, and
community engagement. We live our values: Integrity, Collaboration, Learning,
Inclusiveness, and Communication. We encourage applications from individuals whose
background and interests align with our commitment to inclusiveness and welcome you
to visit the RRCC Inclusion & Diversity webpage for additional information.
With an unrivaled reputation grounded in our Values, we stand out as a cutting edge
model in higher education. We are one of the first community colleges in the country to
offer both Bachelor’s and Master’s degree programs. Our continued pursuit of
excellence is instilled in our employees and has inspired a dynamic and passionate
Summary of Position:
The Accounts Receivable Coordinator is responsible for the operational process of
RRCC Accounts Receivable and student account objectives. The Coordinator bills
outstanding accounts which include students, third parties, affiliations, concurrent
enrollment and VA tuition and fee certifications. The Accounts Receivable position is
responsible for the review and preparation of refunding reports for student and vendor
accounts, the processing of Employee Tuition Assistance, the application of late fees
and the adding of any additional charges. The position works directly with the Bursar to
develop, implement and coordinate Accounts Receivable processes to help ensure the
success of the department and to maintain compliance with established policy. This
position identifies alternate approaches and makes determinations on rectifying specific
account errors or processes. The AR coordinator monitors all of the accounts,
schedules and transactions to ensure the department stays in compliance with the
Accounts Receivable Standard Accounting Practices.
Bachelor’s Degree in Business Administration, Accounting, Finance or other
closely related field or an Associate’s degree with 18 credits of accounting course
work and two years of professional work experience in addition to the three years
of required work experience.
Three (3) years of progressively responsible professional accounting experience
analyzing and reconciling accounting information.
Two (2) years of experience with cash deposits, reconciliations, billing, accounts
receivable, customer service, and problem resolution.
Master’s Degree in Accounting, Finance, Business Administration, or other
closely related field.
One (1) year experience in a college Bursar or Cashier’s Office.
One (1) year of experience with third party billing.
One (1) year experience with preparing or managing high volume billing.
Membership in or experience working in diverse communities and supporting the
success of students and staff from racial, ethnic, and gender backgrounds that
are underrepresented in the College.
Required Knowledge, Skills, Abilities:
Verbal and written communication skills including the ability to present
information to individuals and to give and receive conceptual or emotionally
Ability to create and keep deadlines, manage appointments, pay attention to
details, keep work organized, and plan, prioritize and achieve goals
Intermediate to advanced spreadsheet (Excel) and Access skills, and good
familiarity with Cognos, Monarch, or other electronic reporting tools.
Demonstrated advanced ability to manage large financial data sets and
manipulate data in Excel for report generation.
Knowledge of Banner, Cashnet and Bankmobile.
VA tuition and fee certification process.
Description of Position
Processes Report Generation / Audit and Analysis / Application of Process:
Administer the student account refund process weekly
o Analyze and identify accounts that need to refunded. Identify the method
for refunding the account. Perform additional analysis on accounts that are
not refunded and clear the credit balance either by correction or returning
the funds to the original payer (F/A, VA, Collections, 3rd Party or a
Administer the late fee process monthly
o Analyze student accounts to determine which accounts are subject to
being charged a late fee. Send pre and post fee email notifications to the
students utilizing a mail merge and mass send through Outlook.
Administer the finance hold process each term
o Apply finance holds to accounts with outstanding balances. Identify
accounts which do not warrant a hold and process the manual removal on
those accounts or distribute to others to remove when needed. Send pre
and post hold email notifications to the students.
Administer the Employee Tuition Assistance process each term
o Point of contact and support for employees utilizing the Tuition Assistance
Benefit throughout the term. At the end of the term, prepare the
documentation needed to process the reimbursement. Coordinate the
administration with the Foundation, a secondary tuition assistance process
Develop and maintain eMarkets
o Use the Cashnet cashiering system, to set up eMarkets for non-student
AR payment processing for departments throughout the college. Interact
with the department(s) during set up and after set up for those that require
Adjust Student Accounts
o Post charges to: student accounts, small balance write offs or
scholarships, third party bookstore charges, corrections to keep AR aging
and RMEC discounts and corrections.
o Reverse manual charges required to student accounts.
o Serve as an intermediary between the student and the bookstore.
o Identify and remove parking charges for those employees that are also
o Reconcile: CCCS digital content and lab kit invoiced charges, international
health insurance invoice with student accounts, credit card deposits.
o Quality assurance and point of contact for Barnes and Noble bookstore
charges, review the student account for charge accuracy. As needed,
work with CCCS IT and Barnes and Noble IT to correct upload problems.
o Analyze accounts in collections to verify the holds, x-codes, and
delinquency codes are accurate. Refer discrepancies to the Collections
Specialist for review and correction when needed.
o Review accounts that may need corrections. Determine if a correction or
balance transfer is needed and process accordingly or forward to the
position that needs to process.
o Verify the Barnes and Noble invoices balance with charges posted in
o Enter credit card deposit information within the RDOC database.
Create Reports for AR and other departments
o Create and evaluate a monthly AR review to confirm all accounts have
been billed or sent to collections and to be certain any oddities or
corrections are handled timely. Provide report to Collections specialist and
o Prepare AR reviews for RMEC and the International department to
research and contact past due accounts. Create reports for the
International department to review insurance charges and holds.
o Prepare AR outstanding balance report for Director of Financial Aid that
includes aid information to determine eligibility for additional
disbursements. Prepare intermittent report requests for financial aid.
o Create reports for the library to review holds, charges, and comparison to
current library fines.
Current Term Billing
o Determine which students and the amount to bill each term. Send
enrollment confirmation letters, student account statements, and final
demands by postal mail and electronically through email within the term.
o Oversee the System Office monthly e-bill process for RRCC that includes
comparison of student accounts within the Cashnet system to Banner for
Third Party Billing
o Process higher-level third-party accounts. Work closely with RRCC High
School Relations and Instructional Services departments as well as the
third-party vendor to ensure accuracy and resolve questions on these
accounts and billings. Duties include:
Review accounts for compliance within established individualized
contracts; Complete transfers of liability to sponsors; Creation of bill
for the third-party sponsor and direct payment voucher for
instructional costs to affiliations and tuition plus percentage to the
high schools; Ensure all billings prepared are reviewed and
approved prior to sending to third parties.
Monitor outstanding third-party receivables and send reminder
billings and/or past due notices as needed. Review the posting of
sponsor payments completed by the Cashiers Office and
recommend corrections when appropriate.
Verify amounts not covered by third party sponsors and process
balance billing with explanation to students. Analyze and determine
any related collections activity including reversing transfers and
billing student for unpaid portions on all Third-Party accounts.
Manage access to online third-party billing websites including
providing new users’ access and training on the use of the site.
VA Tuition and Fee Certification Backup SCO
o As needed, provide processing or review of VA tuition and fee
certifications to ensure accuracy and timely compliance. Stay current on
VA regulations to assist the Account Tech II in the decision making for
student accounts with resolve any special circumstances that arise.
Position may need to interact with the Veteran’s Administration and RRCC
Veteran’s Office staff regarding student balances that are due. Make
available up to date information regarding VA regulations and billing
requirements to Accounts Receivable/Cashier staff.
Miscellaneous Accounts Receivable Processes (These duties will come up in the
course of a day, week, month, year or term):
Information systems (IT)
o Manage Internet Paid Platform users (statewide). Control access and
verify employment at other state agencies.
o Maintain RRCC Cashier’s website and digital sign.
o BDMS super user to assist and make corrections to scanning and
indexing student documents into Banner done by other AR/Cashier users.
o Maintain MS Access Databases for AR and Business services use.
o Assist in the research of EBT’s before posting by Cashier staff.
o Assist AR and Cashier staff with higher-level account analysis to
determine accuracy and history.
o Assist Collections Specialist and Assistant Bursar by providing information
about accounts that may need corrections and/or additional training to
resolve mistakes being made.
o System office contact for testing 1098T process each year.
o Serve as main point of contact for students and staff with 1098T question.
Other Duties as assigned
Rotate mail duties with Business Services staff.
Develop and maintain detailed written task procedures
How to Apply:
Complete applications must be received by 11:59 p.m. on Sunday June 20, 2021. To
apply for this position, click here to begin your application, including the following:
1. A cover letter describing your professional experiences and addressing the
required and preferred qualifications.
2. A resume.
3. Transcripts (unofficial).
Additional upload sections are available in the application to include optional
Please note the following prior to beginning your application:
1. Your application progress cannot be saved. If you exit prior to submitting your
materials, you will need to restart the application.
2. As a part of the application process, you will be asked to provide the name,
phone number, and email address of three professional references.
References will only be contacted for candidates at the second level interview
3. You will be required to attach a cover letter, resume, and transcripts. Your
cover letter should describe your professional experiences and address the
required and preferred qualifications.
4. Once you submit your application, you will no longer have an opportunity to
review or make changes.
5. You will receive a confirmation email once your application has been
RRCC offers a range of benefit choices (Medical, Dental, Vision, FSA, Life Insurance,
Supplemental Retirement Plans, PERA, Disability Benefits, and more). For additional
information, please click here.
The Assessment Process:
utilizes selection and/or search committees in the hiring
process for vacant positions. The committee will review all applications received by the
closing deadline listed on this announcement to determine if applicants meet required
qualifications. The committee will complete a secondary review of applications that meet
required qualifications to determine applicants that align more closely with the listed
qualifications. The top applicants from this assessment process receive an invite for the
first round of committee interviews.
Be sure your application materials specifically address your qualifications, experience,
work products, and accomplishments, as they relate to the position responsibilities,
required qualifications, and preferred qualifications sections of this announcement.
Upload additional documents, if necessary, to fully explain your experience and
qualifications as they relate to this position. Failure to include adequate information or
follow instructions and apply by the listed submission deadline, may result in your
application not being accepted for this position, and may affect your inclusion as a
qualified candidate at any stage in the search/selection process for this position.
An unofficial copy of transcripts must be submitted at the time of application.
Assessment is required for Transcripts from colleges or universities outside the United
States for U.S. equivalency by a NACES educational credential evaluation service. This
documentation is the responsibility of the applicant and must be included as part of your
application materials. Failure to provide a transcript or credential evaluation report may
result in the rejection of your application and you will not be continued in the
search/selection process for this position announcement. If selected as the finalist for
the position, official transcripts are required as a condition of employment.
Necessary Special Requirements:
Must submit to and successfully complete a pre-employment background check as a
condition of hire. Felony convictions or conviction of crimes of moral turpitude or
convictions of misdemeanors related to job duties may disqualify you from consideration
for this position. Should your background check reveal any charges and convictions, it is
your responsibility to provide RRCC Office of Human Resources with an official
disposition of the charges.
Note: Former employees of the Colorado Community College System or one of its 13
colleges, who were disciplinary terminated or resigned in lieu of termination, must
disclose this within your application materials.
is committed to diversity in its people and programs.
The College is an equal opportunity educational institution and does not discriminate on
the basis of disability, race, creed, color, sex/gender, sexual orientation gender identity,
religion, age, national/ ethnic origin, pregnancy status, veteran’s status, genetic
information, physical or mental disability, or any other category protected by applicable
law, in its employment practices or educational programs and activities.
RRCC has designated the Executive Director of Human Resources as its Affirmative
Action Officer/Equal Opportunity Administrator/Title IX Administrator with the
responsibility to coordinate its civil rights compliance activities and grievance
procedures. For information, contact Executive Director of Human Resources, Title IX
Coordinator, Title VII/Equal Opportunity Coordinator, ADA/Sec 504 Coordinator, 13300
West Sixth Avenue, Lakewood, CO 80228. 303-914-6298.
Reasonable accommodation will be provided upon request for persons with disabilities.
If you are a person with a disability who requires an accommodation to participate in the
application process, please notify Human Resources at 303-914-6570.
RRCC conducts pre-employment background checks on all employment finalists to
determine or verify background information, including criminal history, references from
previous employment, qualifications, and, when applicable, driving history. Employment
offers are contingent upon receiving a satisfactory report.
For information regarding Security, including crime
statistics for the Lakewood and Arvada campuses,
please see the campus security website at
http://www.rrcc.edu/police/. For a hard copy report, please contact 303.914.6494.
If you strong confindence you meet the requirement above, please register and sign in to Red Rocks Community College e-recruitment website with link as follow :