Job Detail

Office Assistant II Job Openings by Portland Housing Authority in Portland

Portland Housing Authority Careers 2020 - Portland Housing Authority give away an opportunity to apply Office Assistant II that will be placed in Portland.

Portland Housing Authority Job Vacancies 2020

Detail of : Office Assistant II Job Opening in Portland

JOB DESCRIPTIONDISTINGUISHING FEATURES OF WORKThis position assists Supervisors, Property Managers and Housing Officers in the Section 8 and Public Housing Programs with a variety of clerical and programmatic tasks, with an emphasis on application intake, continued occupancy, and lease requirements, including but not limited to client interviews, preparing and maintaining client files, preparing reports, assisting residents with program eligibility, compliance and occupancy. Attention to detail, a high level of organization and multi-tasking are required.EXAMPLES OF WORK (Illustrative Only)Conducts meetings and interviews with applicants and residents to gather information, explain program policies, procedures, rules and regulations.
Prepares reports and memos as needed.
Schedules appointments for the Housing Officer and Property Manager
Schedules interpreter services as needed.
Requests, tracks and reviews third-party verifications for eligibility and certification reviews.
Prepares and maintains applicant and resident occupancy files.
Maintains communication and correspondence with applicants and residents throughout application, lease-up and occupancy recertification processes.
Assists Property Managers with tenant related occupancy and customer service tasks, and responds to daily inquiries as needed.
Assists residents with rental payments, rental account inquiries and maintenance work orders.
Assists with ordering and tracking supplies and for office.
Other duties as assigned.

REQUIREMENTS OF WORKKnowledge of (or ability to learn) PHA administered housing programs, including HUD and PHA regulations, policies, practices and procedures.
Ability to communicate both verbally and in writing in a clear and effective manner.
Ability to interact with the public and clients from disadvantaged circumstances in a professional and courteous manner.
Ability to respect client privacy and confidentiality
Ability to perform applicable mathematical computations with speed and accuracy.
Ability to interpret and apply regulations and policies.
Ability to research, compile and disseminate information from multiple sources in an organized and logical manner.
Ability to accomplish assigned tasks using the Authority’s computer systems, must be proficient with PC, mainframe software applications, and Microsoft Office .
Ability to follow written procedures and work without close supervision.
Ability to operate standard business equipment.

High school graduation required, post-secondary education preferred, experience and training in the administration of affordable housing programs and or rental property management preferred.Job Type: Full-timePay: From $20.58 per hourBenefits:401(k)
401(k) matching
Dental insurance
Disability insurance
Employee assistance program
Flexible spending account
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance

Schedule:Monday to Friday

Location:Portland, ME 04101 (Required)

Typical start time:8AM

Typical end time:4PM


Work Remotely:No

If you strong confindence you meet the requirement above, please register and sign in to Portland Housing Authority e-recruitment website with link as follow :

Notes :
  • Only qualified candidates that meet with the above requirements would be processed in this recruitment.
  • Only shortlisted candidate will be proceed on the next step.

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